How to Back Up Your Business Financial Data

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Just imagine examining a cluster of projections and percentages related to both the present and future of your business. Your company’s entire history sprawls within a financial program, offering proof of quarterly strength.

That strength suddenly fails in the wake of a computer crash. A monitor dies without dignity, and you’re left shrieking in the aftermath. The data is gone. What will you do?

If the notion of a back-up system is something you ignored, then you are in a very precarious position. Computer experts recommend that users never assume that platforms are infallible. They’re not, and the cost of learning that truth can be devastating. Saving information is as essential as choosing Touch financial. It must be done.

External Hard-Drive

Offering separate storage and certainty is the external hard-drive. This item – which isn’t connected directly to your operating system – provides a closed-circuit protection. Computer viruses, malware and more become ineffective to data stored within it. This guarantees success.

Online Office Suite

Ensuring digital copies and attachment ease are online office suites. These programs allow you to create documents, generate spreadsheets and chart out invoice financing reports — saving them to the server instead of your hard-drive. They remain on the Internet, accessible from any network.

Flash Drive

Providing convenience and speed is the flash drive. This storage device (defined by Universal Serial Bus technology) enables you to compile data – which can then be read from any computer. Immediacy defines the transfers and the estimated 100,000 rewrite cycles to ensure longevity.

Back-up systems are vital: protect your files now.

The Advantages of an External Hard Drive

In the current times of portable and downloadable media, there is a decrease in the need for discs to store data on. Increasingly, external hard drives have become the popular mode for a number of tasks, and they can serve as the primary location for your important files. Once expensive to purchase, they have now dropped to prices low enough that most users can afford them.

One of the best uses for an external drive is to back up your computer. You no longer have to use several discs. Instead, you can simply send your backup straight to the drive. This saves you both storage space and money spent on endless discs. The storage space on the drives has increased to give you plenty of space to keep your files safe.

You also have the advantage of being able to use your drive for entertainment purposes. This is essential if you have a computer crash or issues. When this happens, you have a safe copy of your files on an external drive. This makes the drive well worth the investment when you do not have to replace work that you have done or re-purchase lost media due to the problem.

If you love to download movies, books, and music from online or your premium satellite channels, you now have one spot to store them all. The external drive can hold an enormous amount of music and movie files. Some even hook to your computer or television. Visit for information on this.

This gives you an entire collection of entertainment to choose from in one small package. It also frees up space on your computer, which will help it run more efficiently and faster. You no longer have to add extra memory to your computer because you can keep everything in one place. With all these advantages, external hard drives are fast becoming a basic accessory for the computer user.

Managing File Sharing

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Not too long ago, in the dark ages of computer technology, having an external hard drive to store your data was efficient. But in today’s computer world where many homes have more than one desktop and/or laptop, and where even small businesses have multiple computers, the need for file sharing technology and data storage goes beyond the needs of a single computer and the abilities of an external hard drive.

So whether you are looking to increase the data capacity for your home computing or your business, there are a great number of storage solutions available to you. Whatever your data storage need is there is a system designed to fit it. In today’s market you will find a wide variety of units that range in prices and offer features that are as diverse as the individual usage. These devices are designed to scale to any future growth.

Having a network attached storage device, or NAS, in place will enable easy access to necessary files and easily share them between the network users. There are many amazing robust, streamlined computer data storage units available that are not only affordable but are designed with convenience and style in mind.

Having the right tools available will help to create a streamlined sharing system and also accommodate continued growth with backup storage. With how vital it is to enable organizational growth, scalable technology is immensely important. Further, in the modern age of knowledge work, there are few elements quite as crucial as data backup and sharing.

All about External Hard Drives

External hard drive is an additional computer component that is becoming very popular for holding additional data, programs, user information, and even operating system. This external drive is kept outside the main computer system in its own enclosure. The external hard drive is increasing used because there has been increasing number of potential security threats to the personal information and other important data due to Internet access.

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The enclosure used for external hard drive is slightly larger than the hard drive and it has a cooling fan fixed with it. There are lots of advantages of having external hard disk. This constructive equipment can be used to store or back up data detached from the internal disk. Different types of information such as sensitive data, images, movies, music files, and other important documents can be stored in this external drive safely and securely. Also, external hard drives can be turned off when the computer is connected to Internet.

The main advantage is that it is portable and this storage device can be used on any computer that has firewire data cable or USB. This device are powered by the data cable and the larger units of drives requires 110AC connection and separate transformer. These hard drives are available in two formats: IDE and SATA. IDE drives are cheaper and has 40 pins connection while SATA is little expensive and are faster than IDE. There are few things that should be considered while buying this external hard drive such as capacity, usage, connection options, any bundled software, and other uses of the chosen drive.

Making the Most of Online Storage

There’s an old expression about not putting all your eggs into one basket. With your home computer, this has never been more the case. So many people use their computer as their one stop dumping bin for all their documents, files, movies, and videos. It’s easy to do with the ever-increasing memory of the computers and all the excess memory that computers carry must be used for something.

The issue with storing memory in one place is a “what-if” situation. While computers are increasing more resilient to viruses and other breakdowns, and while there are more and more companies out there that provide computer repair services, the truth is that a person never knows what will happen. Beyond the idea that their computer could be damaged irreparably, the other worst case scenario is that a computer is lost or stolen and all information is lost without ever getting the opportunity to recover it.

For these issues it’s best to have the files stored in places online. While it is entirely possible that a website could crash a person could lose their data, the chances of that are slim. These days websites are constantly monitored by some of the brightest technical minds in the world. They are working to make sure that information isn’t lost or stolen.

For instance, many people clutter their hard drives with pictures. Storing them online gives users a chance to delete the pictures online. Most sites, especially big retailers, will allow the user to store an unlimited amount of photos online in a hope that the user will begin to print the pictures. Storing photos are easy to do and they allow the user to organize them while there are storing them.

There is no question that the use of websites as backup, or even primary, storage places is an good idea and one that can save the user if the computer gets stolen. It’s an advantage to the cyber world.

How to Purchase an External Hard Drive for Backup

Backing up your information is extremely important to keep your sensitive data protected in case the worst happens. As technology has progressed in recent years, a number of choices are now available to purchase. These choices offer some things to keep in mind as you look at external hard drives to backup your data.

One of the first things to do is to gauge how much capacity you will need.  There are quite a number of external hard drives that can rival some budget computers in terms of storage. Obviously, you don’t want to sacrifice the physical size of the drive and cost for space that you won’t use. If you have a lot of media and need the space, then you must look at high capacity external hard drives.

Another factor to take into consideration is the physical size of the hard drive. Newer units are appearing on the market that feature impressive capacity in a decent size, so this could become less relevant. However, on the other side of the spectrum you may find a smaller unit necessary. Some small drives, such as those that can be put on a keychain for instance, will be in demand for certain people.

Other than size and storage capacity, there are a number of secondary elements to consider. Brand name, method of connection, and reliability are important examples here. The best thing to do is to read reviews to see how well-received the hard drive is; trial and error is not the best for electronics.

Looking at different units will definitely give you perspective in terms of features and prices for an external hard drive. Take care in getting the features that you need with a reliable unit, and you will be on your way to backing up your data without delay. Remember to regularly back up your files as well.

Choosing Backup Methods

Way, way back in Internet time (just a few years ago in non-Internet time). backups were performed using floppy disks. Does anyone even still have a computer that will actually accept floppy disks? Anyway, during those times, you may have found yourself struggling to fit your backups onto this media. You would run into single files that were actually larger than the media capacity.

Thank goodness, today there are other options, including CDs, DVDs, and external hard drives. Compression programs have helped immensely with the backup process. So why would anyone not be performing backups on a regular basis, especially when it is now easy to choose the best backup media? Here’s some simple tips to follow to get the best media for your backup needs.

  • Establish how much data you will be backing up.
  • Establish the total size of any types data, application, or files that you may want to put into a permanent archive. This can be archived to any removable media or backup option.
  • Make sure you plan for any future growth of your total data size.
  • Determine your allowable budget for the purchase of your storage device. Remember to include the costs for any required media such as CDs or DVDs.
  • If you plan on archiving photographs or other files, take this into consideration. You may also need to determine if a CD recorder will also be used to make music CDs to be played. These need to be verified along with your backup needs.
  • Consider any needs for portability of this backup media.
  • Calculate the cost of the media per Megabyte of space.
  • Buy CD burners if you don’t have a lot of data that needs to be backed up. DVDs can back up more data, and external hard drives have the most space available. Choose the one the best suits your needs and budget.

Backing Up Storage On An External Hard Drive

Losing computer files that were not backed up is a big mistake for many people. We all want to believe that our computer will never give us problems or ever crash. But your computer crashing is something that could eventually happen. It’s always important make sure you back up all your files. Especially the ones you can’t afford to lose.

While all computers come with a hard drive, the external hard drive can provide additional storage to help keep the files off the computer. Doing this could prevent your computer from crashing. This is perfect for storing music, media and data files. You can even find a relatively large external hard drive at pretty affordable prices.

The advantage of having an external hard drive is that you can store a large amount of files without having to keep them on the computer. The external hard drive also allows you to access those files from any computer. Simply plug in your external hard drive and you’re good to go. The majority of the external hard drives are “plug and play,” so you can bring them anywhere and can be used on any computer that’s compatible with the hard drive.

The best part of external hard drives is that they’re not bulky at all. They come in a variety of sizes and the majority of them can be placed right up against the computer, not taking up much desk space. When you’re not using it, simply unplug it and stick it on a shelf.

Prices for external hard drives will vary based on the brand, but prices could range between $75 – $300 depending on what size and brand you’re looking for. The nicer the brand and bigger the size, the more money you’ll spend.

It’s always important to back up all your important files. It’s recommend to back up those files you can’t afford to lose on an external hard drive. It’s better to be safe than sorry.

Recover Lost Data

Have you ever worked on a Word document for hours only to lose everything you’ve written due to a power surge or some other inexplicable blip? Maybe you have a report for work that you’ve been writing for weeks and one day you try to open it, only to find it has somehow vanished. Panic sets in as you realize that all that work and all that time is gone instantly. Everyone has probably experienced this phenomenon and has learned the simple lesson to always have multiple backup files saved in multiple places. There is also the option of data recovery.

Data recovery simply means there may be a way to get back the document that you have lost. Maybe you have the data, but it has been damaged, or corrupted. Or, maybe it is there on the screen but you can’t access it to make changes or to print. What has gone wrong? Sometimes there is physical damage to your storage device. It is also possible that a child has gotten his or her hands (or mouth) onto your CD or your DVD and caused damage. However, it is very common that when you lose data it is because of an operating system failure. If this is the case, you can simply copy your files to another disk. You can use a Live CD, which moves your files from the system disk to a form of backup media.

There are of course other failures, and these can be mitigated as well. Sometimes you may have accidentally deleted a file or files. In actuality, these deleted files are not truly gone, they just don’t show up anymore as being on your computer and the computer frees up the space they occupy, to overwrite them at a later time. So, there is hope: the original file is still there and you can get it back. Data recovery is always a viable option.

Great Choices Available for External Hard Drives for Backup

Regardless of how you use your computer, it’s good to have an external hard drive for backup. Seems like a lot of hassle until the unexpected crash comes along. Here’s the nice thing about advances in date storage technology; it’s become very easy and convenient, even for the novice.

External hard drives can do more than simply protect your information. They make great storage units that help increase your data capacity, they make it easy to share date between computers, and of course, they back up data — and that makes data recovery much easier. New and better products are always marketed, but here are a few current good bets for backup drives.

Clickfree CN 2 is extremely easy to use. Even the novice can plug this external hard drive in and have it working in minutes. The first time it’s plugged into a computer, it will open a setup file which needs to be run, and within minutes, back-up begins. As a basic, quick and easy piece of home technology, it’s a great deal.  The fact that it only uses a USB 2.0 connection is more of a drawback to hardcore techies than the average computer user.

The Seagate FreeAgent GoFlex Pro is the option the serious technology folks prefer. This external hard drive is very easily switched between Microsoft and OS operating systems. It allows for multiple port options with what is called a “personality port.” The hard drive accommodates USB 2.0, USB 3.0, Firewire 800 and eSATA. For those who have huge amounts of data to transfer, a cable faster than USB 2.0 is a big deal. The installer is directly on the drive, so it goes with the external hard drive and easy to use on any computer.

Certainly the old USB thumb drives grab a little data, but an external hard drive is a must to save it all and have a successful data recovery.